2024 Annual Meeting and Election of Board Members
At 6:30pm on Monday, January 29, 2024, at the Cypress Bend Pool Cabana, 1211 Cypress Bend Circle, Melbourne, Florida, the Annual Meeting will be held for the purpose of electing the Board of Directors, and such other business as may lawfully be conducted.
Agenda
(a) Call to order by Chairman
(b) Roll call and quorum determination
(c) Proof of notice of the meeting or waiver of notice
(d) Reading of minutes of prior meeting
(e) Reports of Officers, committees and employees or agents
(f) Elections
(g) Unfinished business
(h) New business
(i) Adjournment
Nominations for the Board
Below for your use is a copy of the Notice of Intent to be a Candidate for the Board of Directors. If you are interested in serving on the Board of Directors, please fill out this form and return it to Management to be placed on the ballot prior to the meeting. Nominations from the floor will also be accepted the night of the meeting. Ballots for the election of directors will be distributed the night of the meeting (when you or your proxy register at the meeting) to vote for five (5) directors.
Registration
In order for the Meeting to start on time, registration will begin at 6:00 pm.
General Proxy Information
If you are unable to attend the Annual Meeting and wish to be present by Proxy, please note the following information about Proxies:
- A Proxy is for the purpose of appointing another person to vote as you specifically direct (except for non- substantive items) if you might not be able to attend the meeting. It must be signed by all Owners of the Lot or the one among them that they designated on a Voting Certificate.
- The Proxy should be submitted to Bayside Management Services, Agent of the Association, prior to the scheduled time of the meeting. Mail the Proxy to P.O. Box 372850, Satellite Beach, FL 32937 or email to [email protected]. Please submit the Proxy as long before the meeting as possible to avoid delay in registration.
- If you appoint a Proxy Holder and decide you will be able to attend the Meeting in person, you may withdraw your Proxy when you register at the Meeting.
- A Proxy may be revoked in writing or suspended by alater Proxy to another person. A Proxy form is enclosed with this Meeting notice for your use if needed.
Organizational Meeting
An Organizational Meeting will immediately follow the Annual Meeting to elect the new officers, set up committees and conduct other business that comes before the new Board of Directors. As with any meeting of the Board of Directors, all owners are invited to attend. The agenda is as follows:
- Call to Order
- Appoint Officers
- Appoint Committees
- Old Business
- New Business
- Bank requirements
- Adjourn
If you have any questions regarding the Annual Meeting, please contact Sara LaPointe at (321) 676-6446. If you cannot attend the Annual Meeting, please remember to mail or email your proxy as soon as possible.